Privacy Policy

Welcome to the Tchibo Coffee International Limited privacy notice.

Tchibo Coffee International Limited (“we“) are committed to protecting and respecting your privacy.

This policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. This privacy notice will inform you as to how we look after your personal data when you visit our website (regardless of where you visit it from) and tell you about your privacy rights and how the law protects you. By visiting www.smokinbean.co.uk you are accepting and consenting to the practices described in this policy.

1. Important information and who we are

Purpose of this privacy notice

This privacy notice aims to give you information on how Tchibo Coffee International Limited collects and processes your personal data through your use of this website, including any data you may provide through this website when you sign up to our newsletter, purchase a product or service.

This website is not intended for children and we do not knowingly collect data relating to children.

It is important that you read this privacy notice together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them.

Controller

Tchibo Coffee International Limited is the controller and responsible for your personal data.

If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact us using the details set out below.

Contact details

Tchibo Coffee International Limited
Tchibo House, 7-8 Blenheim Road
Epsom, Surrey
KT19 9BE
Email address: data.requests@tchibo-coffeeservice.co.uk

You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.

Third-party links

This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.

2. What information do we collect?

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:

When you purchase products or make enquiries about our products, use our interactive chat function or otherwise provide us with your personal data while on our site we may collect personal data from you, such as your name, billing address and delivery address details, your email address and a contact telephone number.
We will also require your bank account, credit/debit card details to process transactions.
When you sign up to be kept informed about our products we may collect your personal data, such as your name and email address.
If you contact us by telephone or by using our interactive chat function we may collect your name and contact telephone number.
As you move around our site we will collect technical information about your visit, such as which pages you visit, how often you visit and what links you click on, the Internet protocol (IP) address used to connect your computer to the internet, your login information, browser type and version, operating system and platform;
We may also collect information about your visit such as the full Uniform Resource Locators (URL) clickstream to, through and from our site (including date and time); products you viewed or searched for; page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from the page.
We are active on various social media outlets (including Facebook, LinkedIn, Instagram, Pinterest and Twitter) and we may collect information in any comments or posts that you submit on our social media pages. Your personal information will be processed by the applicable social media outlet for this purposes and we would recommend reviewing their privacy policy before posting any personal information on our social media pages.

We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.

If you fail to provide personal data

Where we need to collect personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services). In this case, we may have to cancel a product or service you have with us but we will notify you if this is the case at the time.

3. Purposes for which we will use your personal data

We have set out below, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.

We will use information about you for:

processing transactions, to supply you with the products, to recover debt, to help us prevent fraud and keep records about your purchases.
to allow us to manage your account on the basis that processing is necessary in order to perform our contract with you to provide our services;
We may collect and use your personal information to provide you customer service, including responses to your inquiries. This typically requires the collection and use of certain personal contact information (such as your name or email address) and information regarding the reason for your inquiry (e.g., order status, technical issue, product question/complaint, general question, etc.). Customer service may be provided through various forms of communication, including email correspondence, call centre support, and live online chat features.
administering and improving our site, including troubleshooting, data analysis, research, statistical and survey purposes; and allowing you to use the interactive chat feature on our site to encourage you to be more actively engaged with our products and services (including our websites and applications), thereby increasing overall brand engagement and awareness.
to validate your information (and, in some cases, match it against information that has been collected by a third party) to check that the data we hold about our customers is accurate, consistent and up to date on the basis that processing is necessary in order to perform our contract with you to provide our services;
to comply with any legal obligations to which we are subject on the basis that processing is necessary to comply with a legal obligation to which we are subject;

We may monitor, record, store and use any telephone, email or other communication with you in order to check any instructions given to us, for training purposes, for crime prevention and to improve the quality of our customer service.

Please Note: We do not store or have access to your credit card information as this information is processed by our secure payment processor.

We may use the personal data we collect about you on an anonymised basis to create statistics and anonymised information which we then share with third parties including ad networks, search engines and analytics providers.

Generally we do not rely on consent as a legal basis for processing your personal data other than in relation to sending third party direct marketing communications to you via email. You have the right to withdraw consent to marketing at any time by contacting us.

Change of purpose

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.

If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

4. Disclosures of your personal data

We may disclose your personal data to any member of our group (being our subsidiaries, our ultimate holding company and its subsidiaries, as defined in section 1159 of the UK Companies Act 2006) and provide IT and system administration services, debt collection and undertake leadership reporting.

We may disclose your personal data to third parties:

In the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets. (in which case personal information about customers will be one of the transferred assets);
If Tchibo Coffee International Limited or substantially all of its assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets.
If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of use www.tchibo-coffee.co.uk/and other agreements; or to protect the rights, property, or safety of Tchibo Coffee International Limited, our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.
We may disclose your personal data to our service providers acting as processors who provide IT and system administration services. These may include businesses who provide technology services such as hosting for our servers and email distribution, and business partners who provide delivery fulfilment services.
Professional advisers acting as processors including lawyers, bankers, auditors and insurers who provide consultancy, banking, legal, insurance and accounting services.
HM Revenue & Customs, regulators and other authorities acting as processors based in the United Kingdom who require reporting of processing activities in certain circumstances.
We may also disclose your personal data to our supply and delivery partners, repair and service providers, insurance company for the purpose of processing and fulfilling your order. Where such disclosures are made, this will be under contractual arrangements with us and carried out in accordance with the requirements of the GDPR.

In assessing your request for goods or services, we may use your personal data for the purposes of the prevention and detection of fraud.

5. Transfers out of the EEA

We may transfer your personal data outside of the European Economic Area (EEA). We shall ensure that any such transfers and processing of personal data outside the EEA is lawful (for example, we will ensure that any such transfers would governed by standard contractual clauses approved by the European Commission) and that your personal data is kept secure in accordance with the GDPR.

Where we store your personal data

The personal data that we collect from you is stored on secure information technology systems located in the EEA which are operated by us.

Some data processing in relation to web and email services and delivery of any products ordered by you is carried out on our behalf by a third party. By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your personal data is treated securely and in accordance with this privacy policy.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your personal data transmitted to our site; any transmission is at your own risk. Once we have received your personal data, we will use strict procedures and security features to try to prevent unauthorised access.

Protecting Your Information

Our online shop uses up-to-date industry procedures to protect your personal information. We also protect the security of your data during transmission using Secure Sockets Layer (SSL) encryption software. Further, our Content Management System is Level 1 PCI Compliant. We may vary this in the future if we feel you will benefit from greater security whilst using our site.

We have appropriate security measures in place in our physical facilities to protect against the loss, misuse or alteration of information that we have collected from you via our site.

6. Cookies

Our site uses cookies, as almost all websites do, to help provide you with the best experience we can. For more information please see our cookies policy at http://www.smokinbean.co.uk/cookie-policy.

7. Third Party Services

We may from time to time make available through our site certain services provided by third parties. To gain access to these services, you must register with these third parties and deal with them direct. Please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

8. Data retention

How long will you use my personal data for?

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements listed in paragraph 4.

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

9. Your rights

Under the GDPR you have the right to access personal data or request correction held about you. You can exercise this right at any time by contacting us at Tchibo Coffee International Limited of Tchibo House, 7-8 Blenheim Road, Epsom, Surrey, KT19 9BE.

You have the right to:

Request access to your personal data. This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
Request correction of your personal data. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it.
Object to processing of your personal data. Where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms.
Request restriction of processing your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
Request transfer of your personal data to you or to a third party.

If you believe your details are incorrect you can amend your details by contacting us or Tchibo Coffee International Limited of Tchibo House, 7-8 Blenheim Road, Epsom, Surrey, KT19 9BE.

No fee usually required

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.

What we may need from you

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

Time limit to respond

We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

10. Changes to our Privacy Policy

Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to this policy.

11. Contact

If you have any questions, comments or requests regarding this Privacy Policy, we will be happy to answer them. Please contact us on 01372 736 200.

Last revised on 25 May 2018